# Archive of Representative Monthly Finances
## References
### Department Payment Spreadsheets
Monthly department payments are stored in the following spreadsheets:
### Timing and Payment Terms
Department payment requests and invoices submitted before the 11pm GMT on the last day of the month: Paid on the 5th working day of the following month by the department representative.
## Paying the Representative (you)
The representative is paid in two ways:
* **xDAI: A set amount agreed in the monthly budget.**
* You'll need to make a request for this amount.
* **DEEP Tokens: A set amount per month:**
* This means you earn tokens regardless of the revenue and workload for leading the role, taking risk and responsibility.
* This is automated to go the payment spreadsheet on a monthly basis.
## Monthly Finance Responsibilities
### Financial Management and Checks
* During the month it is your responsibility to manage the departments finances. For example, if someone sets up a project and asks for a budget, you must make sure that budget is available.
* At the end of the month, you need to:
* Check that all payment requests are correct.
* Check that you have the funds available to pay all the payment requests.
* You can find all the payment requests in the sheet for the department at the top of this page.
### Making Payments
You are responsible for making payments once per month between the 1st working day and the 5th working day of the month.
{% hint style="warning" %}
Make sure you make the payments for **xDAI** and **DEEP** tokens (see the tabs on the Google Sheet for your department)
{% endhint %}
## Paying the Department team in xDAI
{% content-ref url="/pages/Ie7IlAGQgtRcMVmKW4qh" %}
[Executing Payments](/teams-departments/operations/roles/representative/executing-payments.md)
{% endcontent-ref %}
## Distributing DEEP for the department team:
### Deep Distribution
For DEEP distribution, go to the **DEEP tokens tab** in your departments payment Google Sheet (links above):
* Check all DEEP calculations are correct.
* Copy the rows to: [DEEP tokens to be distributed](https://docs.google.com/spreadsheets/d/1YL2EI_prxLhrNWBNmCTJkIcCsAcPdTTcPret9iw5a3U/edit?usp=sharing) sheet (this is a new Google sheet on the link).
* In COLUMN M: Add your name
* In COLUMN N: Add the department
* In your sheet, you can move the tokens to the 'Paid' tab
**What happen's next?**
* The amounts will be checked at the monthly finance meeting.
* New tokens will be minted as part of the monthly finance process.
* The Finance Director will distribute the new tokens (no transactions for the creative director/representative 👍)
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