# Workflow ## Monitoring Systems Monitor internal events to evaluate impact on the financial systems and condition of the organisation. * Receive signals of issues, bugs or un-intended use of financial systems from community members * Be available to respond to messages to maintain healthy financial system. * Support financial decisions from the Representatives by [calculating the impact on the cashflow](https://coda.io/d/_dN3J1tMoj6a/Cashflow-Calculator_sujXy). ## **Maintenance** * Maintain documentation relating to existing finance systems. * Fix bugs, respond to issues, make recommendations from signals to maintain **existing** financial systems are operational at all times. ## **Complete Monthly Projects** Complete and pay monthly projects and pay the team. Re-set the projects that will reoccur next month. ## Log accurate expenses in the calculator In the[ cashflow calculator](https://coda.io/d/_dN3J1tMoj6a/Cashflow-Calculator_sujXy), enter the relevant expenses, if needed. ## **Cover software costs** * Check balance on fiat account * Top up if necessary * Repay from the treasury For more details, see: [SaaS Repayment](/teams-departments/operations/roles/financial-controller/saas-repayment.md) ### Distribute funds to departments * Before the end of the month - check if departments need to adjust their budgets at all and aid in the process of updating budgets. ### Schedule project payments * Update projects and their respective payments in the departments in [Coda](https://coda.io/d/_dN3J1tMoj6a/Deep-Work-Balance-Sheet_suKYu) ### Ensure enough DEEP tokens are in the Treasury * Take the total amount of new tokens to be minted. * Go to: * * Click on **Manage Token** on the left * Enter the DEEP token address: 0x857c02F825fa8b1E9a1f7248c6C089b5874e30A8 * Follow the steps to mint the required amount of new tokens, these will be sent to the [Gnosis SAFE to manage tokens](https://app.safe.global/home?safe=eth:0x6a2137fbFc0F9AdB6261bf174E761ce233f631A4). ## Resources ### Treasury Payments: {% content-ref url="/pages/2OS5eXRsmOD8DhIqqNIQ" %} [Treasury Payments](/teams-departments/operations/roles/representative/treasury-payments.md) {% endcontent-ref %} ### Profit Share: {% content-ref url="/pages/7GCPWBiaxtptX5IX3myV" %} [Profit Bonus Scheme](/working-at-deep-work/quick-start-guide/discover-work/invoicing-deep-work/profit-bonus-scheme.md) {% endcontent-ref %} --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://docs.deepwork.studio/teams-departments/operations/roles/financial-controller/workflow.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.