> For the complete documentation index, see [llms.txt](https://docs.deepwork.studio/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.deepwork.studio/teams-departments/operations/roles/financial-controller/workflow.md).

# Workflow

## Monitoring Systems 

Monitor internal events to evaluate impact on the financial systems and condition of the organisation.

* Receive signals of issues, bugs or un-intended use of financial systems from community members 
* Be available to respond to messages to maintain healthy financial system. 
* Support financial decisions from the Representatives by [calculating the impact on the cashflow](https://coda.io/d/_dN3J1tMoj6a/Cashflow-Calculator_sujXy).

## **Maintenance** 

* Maintain documentation relating to existing finance systems. 
* Fix bugs, respond to issues, make recommendations from signals to maintain **existing** financial systems are operational at all times.  

## **Complete Monthly Projects**

Complete and pay monthly projects and pay the team. Re-set the projects that will reoccur next month.

## Log accurate expenses in the calculator

In the[ cashflow calculator](https://coda.io/d/_dN3J1tMoj6a/Cashflow-Calculator_sujXy), enter the relevant expenses, if needed.

## **Cover software costs**

* Check balance on fiat account
* Top up if necessary
* Repay from the treasury

For more details, see: [SaaS Repayment](/teams-departments/operations/roles/financial-controller/saas-repayment.md)

### Distribute funds to departments

* Before the end of the month - check if departments need to adjust their budgets at all and aid in the process of updating budgets. 

### Schedule project payments

* Update projects and their respective payments in the departments in [Coda](https://coda.io/d/_dN3J1tMoj6a/Deep-Work-Balance-Sheet_suKYu)

### Ensure enough DEEP tokens are in the Treasury 

* Take the total amount of new tokens to be minted. 
* Go to:
  * <https://app.safe.global/apps/open?safe=eth:0x6a2137fbFc0F9AdB6261bf174E761ce233f631A4&appUrl=https://tokentool.bitbond.com/>
  * Click on **Manage Token** on the left
* Enter the DEEP token address: 0x857c02F825fa8b1E9a1f7248c6C089b5874e30A8&#x20;
* Follow the steps to mint the required amount of new tokens, these will be sent to the [Gnosis SAFE to manage tokens](https://app.safe.global/home?safe=eth:0x6a2137fbFc0F9AdB6261bf174E761ce233f631A4).&#x20;

## Resources

### Treasury Payments:&#x20;

{% content-ref url="/pages/2OS5eXRsmOD8DhIqqNIQ" %}
[Treasury Payments](/teams-departments/operations/roles/representative/treasury-payments.md)
{% endcontent-ref %}

### Profit Share:&#x20;

{% content-ref url="/pages/7GCPWBiaxtptX5IX3myV" %}
[Profit Bonus Scheme](/working-at-deep-work/quick-start-guide/discover-work/invoicing-deep-work/profit-bonus-scheme.md)
{% endcontent-ref %}