Workflow
Familiarize yourself with the Workflow and Miro board
Each Workshop has an associated workflow and Miro board. The workflow for each workshop can be found linked below. It has an articulated breakdown of what is expected from each section of the workshop. However, there is more information and helpful tips on the Miro board itself. Read through both the workflow and the Miro board to become familiar with the workshop before beginning.
Do a quick call to prepare the client
For larger projects, you will have to arrange a short call with the client team to describe how the workshops will look and ask them to prepare the following, if possible:
Any high level details about the project, who the customer segment will be, any data about the current behaviour of users if applicable (use this input in the HMWs).
Visual and UX references - other projects the team likes and gets inspired by. Projects with similar functionality or interesting features (use this during the research phase).
A user journey of the main target audience and potentially other involved actors (use this in the first user story map).
Help people in Google Meet/Miro
Answer queries on the Google Meet chat and assist participants on the Miro board as required. Make sure to login with the Expert email in order to have access to recording and allowing admission into the call. Ask Andrej if you have issues with this step.
Record workshop
To make the sessions accessible to those who may not be able to attend, record them. Google Meet offers a recording option. To record the meeting, follow the instructions provided here: https://support.google.com/meet/answer/9308681?hl=en
Play music in workshops
Do keep a Spotify playlist handy. During the workshop sessions, playing a playlist in the background would create a distraction-free atmosphere. You can add your own music to the playlist. Though, make sure the tracks are essentially instrumental, minimal at lyrics, and give out a calming vibe.
Most LoFi Playlists are perfect for workshops.
You can use Google Meet's "Share Screen" feature to stream the music playing in the background by selecting "Music and Computer Sound only" under the "Advanced" tab at the top.
Music tip: "Elliptic" by Vessels can be used throughout the Crazy 8's exercise as it has got—a duration of approx. 9 minutes—a perfect length and has the best energy!
Types of workshops
Project Scoping Workshops
Project Scoping workshops are the beginning stage of a Consultancy Project. The mission is to come to common goals and assign responsibility. They are followed up by either a workshop session or a retrospective.
Find everything you need to know about Project Scoping Workshops here:
Branding Sprints
Branding Projects begin with a two part Design Sprint. The mission of these two workshops is to get familiar with the company and product and to align on the direction for the website.
Find everything you need to know about Branding Sprints here:
Design Sprints
Design Sprint Workshops are used in multiple situations. They can be used on their own, or as a part of the process of completing design projects.
Find everything you need to know about Design Sprint Workshops here:
Final Presentation
The final presentation should feel like a climactic conclusion to the Hypersprint experience. You first reiterate what has been agreed on during the workshop, then let the designer present the prototype and let the user researcher present the results.
After that, the client can ask questions to clarify details and you wrap up the presentation by providing the client with free tools. This concludes the project and you can invoice Deep Work.
Find everything you need to know about the Final Presentation here:
Iteration workshop
For some projects, the team needs to review the user research, the design and decide how to improve the design based on the users' feedback. The iteration workshop normally lasts approximately two hours and finishes with clear changes to the prototype, which the designer can implement.
Find everything you need to know about Iteration Workshops here:
Retrospective Workshop
Duration: 60 mins
After each cycle of workshops/prototyping/user testing, we run a short 1-hour retrospective to reflect on our experience and evaluate how to improve.
Find everything you need to know about Retrospective Workshops here:
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